Definitions

Unitization / Logical document determination
Logical boundaries of the document are determined by reviewing images page by page. Physical breaks and key variables are used to separate contiguous documents. Through this all ambiguities are removed during document preparation and accurate results are produced.

Strategic coding
In this process a report of the documents is prepared capturing the important fields in every document including the type, name and author. Through this the whole population of documents can be analyzed and a plan can be formulated for gathering the missing information in each type of document.

Legal Scoping Services
Legal scoping involves transcribing spoken words into written form. Our legal scopists can provide accurate services with a speed of typing 300 words per minute. To ensure real time reporting we have employed the latest scoping software i.e. CATS (Computer Aided Transcription System).

Indexing
This process helps in accelerating the search for the documents. It is the most important part of data capturing. The documents are indexed logically to ensure that they match with the coding requirements. The basic motive behind this process is to facilitate search by attorneys using predetermined rules.

Objective Coding (Bibliographic coding)
The objective coding is done to extract information for basic specified fields i.e. Document type, date, title, author, recipient etc. of the document.

Subjective Coding (Advanced coding services)
This is an advanced stage of coding and covers a larger area of services. It provides a database containing information about the source of the document or bibliographic information. It also has the information of all the other related data like requested words, names. The document is reviewed line-by-line to ensure complete accuracy.

In-text Coding
This service involves the capturing of specific parts of data within the document. Information is related to names, dates, locations, numbers etc.

Redaction
This process involves editing and preparation of the document for publishing. Redacted documents such as e-mails etc. have sensitive information deleted or expunged from their data. This term is widely being used these for maintaining the privacy and security of data. There are different ways to redact a document but the best way is to ensure that the source contains no irrelevant or unwanted data. For this purpose a simple-text-editor such as Notepad is used. A Notepad uses simple .txt format and does not save any hidden code

Due diligence
Legal due diligence services are offered to provide gives all the essential information related to target entities so that the client gets a chance to prepare before taking any decision about any acquisition. The risks involved in the process are communicated to the clients in the form of an instruction sheet that may include the history, finances, contacts, charges, intellectual property rights etc.

Court proceeding transcription
Different kinds of court proceedings like arbitrations, briefs, hearings, pleadings, depositions etc. are reported by a court reporter or through recordings. These hand written document area then converted into text documents by specialized transcriptioninsts. This process is called court proceedings transcription.

Wiretap transcription
These transcription services range from recorded telephone conversations, e-mail communications, mobile messages, VOIP communications etc. wiretap transcription is also used are also used for legal proceedings like depositions, hearings, trials etc.

Legal letter transcription
Legal letter transcription involves the preparation of documents from dictated or written versions of the information. These consist of letters written to the clients, lawyers; judges’ etc. Letters of undertaking and advice, engagement letters, etc. also form a part of letter transcription.

Trial transcription
Trial transcription is a type of legal transcription and includes the transcription of data recorded from court trials. It can have both dialogues and monologues consisting of cross examinations and judgments delivered during the trial.

Verbatim transcription
Verbatim transcription includes transcription of recorded voice data obtained from digital files and tapes. Arguments, cross examinations, seminars, appeals, police investigations and interviews, court trial, evidences are some of the areas of verbatim transcription.

General correspondence transcription
General correspondence includes speeches given in conferences and trade shows, associations, meetings, seminars; data collected in surveys and market evaluation; minutes of business meetings, strategic planning assemblies; functions in educational institutions, police departments etc.

Memorandums
Memorandum is a written record or brief used in an office. A legal memorandum is used in a legal office and is used in legal proceedings. Most of the memorandums have specific formats.

Depositions
Deposition is the evidence which is given under oath and is used during the court proceedings. In some countries depositions are delivered in courtrooms, whereas in the United States depositions are delivered outside court rooms in specified circumstances. Some countries also consider an affidavit as a type of deposition.

Hearing
It is an opportunity given to a person or party to state their case and represent themselves in a court of law. This right is given to every individual as a right of natural justice

Data entry
Data entry is the process of entering data into a computerized spreadsheet or database and can be performed by typing on the keyboard or any electronic machine entering data. The process of converting this raw data into valuable information is called data processing. The data processing systems

Edgar formats
Electronic Data-Gathering Analysis or EDGAR carries out automatic validations, collection, acceptance, indexing by the companies who are required under law to file various forms in the United States Securities and Exchange Commission i.e. the SEC. These days a majority of documents are now filed electronically and are readily available through EDGAR.

SEC
A SEC filing is the statement of finances and other formal documents presented to the U.S. Securities and Exchange Commission (SEC). It is mandatory for all public companies and specific insiders to make regular SEC filings. Financial professionals depend on these filings to gain information about these companies for evaluating their investments.

VOIP communication
Voice over IP communication is the transmission of voice communication including telephone conversations over an IP network like the internet. This process uses IP addresses in place of phone numbers and Ethernet cables instead of phone wires.

Legal accounting
Providing professional book keeping services, streamlining client accounts, improving cash flow, reducing the time between service deliveries, providing accounts-receivable and account-payable services, checking the over dues and payment options  and implementing reconciliation processes are included in legal; accounting.

Book keeping
This is the process of recording all monetary transactions carried out by an individual or organization which can be a business, sports club or charitable organization. The organization may be a business, a charitable organization or even a local sports club.
Many organizations use specific software for accounting to handle the complex issues involved in the transactions.

Ledger
A ledger is the main book for keeping recording entries in commercial transactions and can also be called the principal book of accounts in a business settlement

Multi-jurisdictional surveys
These are designed to assist and enlighten the in-house counsels about the changing federal, state and international laws. The surveys feature regulations, statutes and cases on a wide range of topics for different countries.

Electronic filing
This is the process of transmitting court information and relevant documents to the court through an electronic medium, rather than manually or through paper. Instead of packaging, manually delivering or duplicating copies of documents, they are sent electronically. Whenever the judge or the lawyer needs a copy of the documents, they are retrieved conveniently from the internet.

Affidavits
This is a formal statement of fact sworn and signed by the deponent or declarant and witnessed by another person. The oath is taken in front of a notary public. This legal document is used at the stage of evidence to gather information, to obtain the declaration for a legal document etc. This is a legal document and the deponent is bound by it.

Complaint
This is a legal document setting out the basic facts and reasons sufficient to support and frame charges and claims against the other party. The party filing the complaint is a plaintiff and the party against whom the claim is filed is called the defendant. The plaintiff is entitled to a remedy by the defendant.

Transcripts
A transcript is basically the hand written or typed record of spoken words or language. In court proceedings, transcript is the record of all the words spoken by the judge and the arguments cited by the lawyer. Transcripts include the exact versions of the proceedings and are not edited. In today’s time most of the courts have started using digital recording mechanisms which are less time consuming and efficient.

Declarations
This refers to an award granted by the arbitral tribunal and also a judgment of a court of law. If given by an arbitral tribunal it is called a declaratory award and if given by the court of law it is called a declaratory judgment. This type of relief is generally granted in family and probate proceedings and insurance claims.

Employment agreement
An employment agreement is a contract entered into between the employee and the employer at the commencement of the employment stating their relationship, compensation, work and other relevant conditions.

Sales agreements
This is an agreement transferring property from the seller to the buyer for a fixed sum of money as consideration.

Distributor agreement
This is an agreement entered into between the parties and governs the marketing strategy of a particular item or commodity.

Non-disclosure and confidentiality agreements
This is a contract between two parties which outlines the confidential information and materials that the parties wish to share for certain specific purposes. The parties agree that they will not disclose this information to anyone as it is confidential among the parties only. This agreement is enter into to maintain the secrecy of trade secrets.

Letters of intent
A letter of intent is a document sent to the other party outlining the contents of the agreement between the two parties before the agreement is actually finalized. This contract is similar to a written contract but is not binding upon the two parties. However, a letter of intent may contain provisions which are binding upon the parties based on mutual consent and will of the parties. This basically clarifies the contents of the transaction that is going to take place between the parties and declares that the parties are into a negotiation. This can also be referred to as a memorandum of understanding.

 Demurrer
This is a pleading by the defendant contesting the legal sufficiency of the order or complaint filed by the other party. In this the defendant does not admit or deny the allegations.