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Litigation
coding
Document review
Discovery of data is the process of discovery
of factual information in law suits that has been
created, maintained, improved, reviewed or presented
in any form through computers or other electronic
media. Through this method data can be extracted
and converted into the universal formats like
TIFF/PDF. This data is further organized into
structured formats like Concordance, Summation,
IPRO etc. for easy retrieval.
Need for electronic discovery of data
The ever-increasing usage of computers led to
the creation of voluminous electronic documents.
Indexing,
classification and recovery of this electronic
data became essential to develop a system assuring
accuracy and speed. This led to the evolution
of discovery of data.
We specialize in dealing with voluminous electronic
documents and possess fully developed in-house
software for processing electronic documents.
- Creating a record of the data.
- Importing the data
- Convert data into desired formats (TIFF/PDF)
- Making data compatible with e-mail formats
- Making data compatible with sources such as
DVD’s CDs, FTP.
- Extensive options for processing Excel Spreadsheets
- Detection and removal of blank pages
- OCR and PDF conversions
- File search on the basis of keywords
- Removal of unwanted or read mails and attachments
- Exporting data
A major part of our litigation support services
is related to litigation
coding or data coding. Preset litigation tools
and software are deployed to help in the preparation
of trial. For extracting and identifying information
specific to each document into a common form;
objective, subjective and
in-text coding is also done. Indexing
is also done sequentially according to the
author, title, number etc. We offer
litigation coding both offline and online.
Please see our Cost
and Billings section for the exact rates.
Litigation
coding
We offer litigation-coding services for litigation
support to facilitate the research and draft data
for cases. Our service includes:
The litigation process involves coding of voluminous
documents, ranging from a single email or letter
to long contracts. We offer a wide range of litigation
coding services that include Document
Unitization or logical
document determination, Bibliographic
Coding and Subjective or in-text coding.
All related documents are grouped together for
determining their logical boundaries and then
coded with separate fields like author, recipient,
type and date of the document etc. ensuring their
quick retrieval.
The scanned documents in TIF formats are converted
to the desirable formats i.e. MS Word, TXT, RTF
etc through specialized optical character recognition
(OCR) or intelligent character recognition (ICR).
The electronic data can be delivered in various
different formats like ASCII, CSV and database
files through CGI scripts.
The standard
bibliographic coding includes the following
fields:
- Begin and End Document Nos
- Attachment from beginning till end
- Type of the document
- Title
- Estimated Date
- Nature
- Author, writer
We provide customized coding services based on
the client's specialized requirements.
We deliver data and images compatible with the
current technical formats and prevalent in the
present legal industry:
- Concordance
- Jazz Notes
- Summation
- IPRO
- Ringtail Trial Director
- Doculex
- BRS
If any other format is required other than the
above-mentioned; the request will be analyzed
for availability and would be priced accordingly.
In the advanced stage of bibliographic
coding, we perform a line-by-line review
of each page of the documents, coding the requested
words or names into a database. We also review
each page manually at the special requests of
our clients and the charges are fixed accordingly.
To ensure complete accuracy and quick service
we have formulated a strategy through which the
coding is divided in different phases to facilitate
the repeated coding of the same documents by the
coders several times.
Work process for litigation coding
- Analyze the requirement and functioning of
the client
- Customized manual is prepared for the project
to adhere to the instructions given by the client
- Design a project work flow
- Distribute the work among a team of experienced
project managers, coders and team leaders
- Train the team according to the project specifications
- Software tools are developed by our team of
software developers for attaining higher levels
of efficiency and accuracy
- Execute a pilot project to promise quality
and reliability
- Make changes based on feedback and prepare
reports for quality check
- Execute complete project
Document
review
Our document review service is aimed at providing
a comprehensive support module to our clients
through which we review, structure, code and summarize
scanned documents for their relevance and responsiveness.
Our review tools are constantly updated and confirm
to the best in the software and technology industry.
Our offshore model helps us to be competitive
so that we can address all customized requirements
of our clients.
We offer to undertake a free project for our clients
to get their prior approvals and directions.
Preliminary review
Our Preliminary Review includes following:
•Privileged and Confidentiality review
•Review for relevancy and responsiveness
•Review for Subject Matter
•Review for summarization of documents
•Review for redaction
Advanced Review
Advanced review involves an in depth evaluation
of the documents by our specialists, giving prominence
to material issues. We provide a finished result
that is compatible to the existing document review
software and procedures of our clients. The major
areas of work include:
Our work process
flow
Our computerized and semi computerized quality
checks during the coding processes ensure that
no data is missed during the coding procedure.
Periodic researches are conducted to upgrade and
scrutinize the working system through rigorous
brain storming sessions and regular feedbacks
taken from the junior to the senior levels.
Since most of the steps are automatic, cost effectiveness
is ensured at our end. Minimum manual interference
ensures high accuracy rates. Our systems are updated
to satisfy the present standards. We own:
Pentium IV class configuration systems with minimum
512 MB RAM.
- Dedicated leased line of 2 Mbps with back
up line a broadband
- Local Area Network in Active Directory environment
with central storage NAS and Windows XP workstations
- DVD/CD ROMs, Writers, Zip Drives, etc for
adequate Data Transfer & Backup
- High Speed Scanners
- High speed Laser and Network printers
- Round the clock power supply with backup UPS
and generators, and
- Highly secured network with Cisco Firewall
Our advantage
- Project-tracking systems for client review
- Specific check lists for each project
- Trained coders
- Spell checks embedded for titles
- Names embedded for finding names
- Validation of dates
- Verification of images before coding
- All formats generated
E-mail us at info@mindsprings.net
for a project proposal.
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