We offer solutions for data storage and electronic document management problems including classified documents and sensitive data such as medical and legal records. We not only help the client save his man hours, the costs for storage of these important documents, improve access to these documents, save printing costs and improve configuration control but also enable him to concentrate on the critical components only, by providing the following cost effective services:

Scanning, Optical character recognition (OCR) and Image or Document conversion technologies

• Through electronic documentation, immediate and easy access to the bulky record of documents.

• The documents are either manually i.e. by scanning or through specialized optical character recognition (OCR) or intelligent character recognition (ICR) software converted into a format such as MS Word, TXT, RTF etc. as per the requirement of the client. Scanning documents and inserting into the database is done by using scanners and various softwares especially designed for electronic document management. The selection of scanners and software depends on the volume and the time scale of the assignment. The scanned documents and images which are in Tif, JPG,GIF etc. formats are then converted into a desirable format i.e., to PDF / Word / Excel etc.

• The electronic data can be delivered in various different formats like ASCII, CSV and database files through CGI scripts.

• Our electronic and scanned documents and images are then combined into a single location for easy access and fast retrieval.

Conversion by word processing or typesetting document

• Whether printed or hand-written, we provide highly accurate and rapid service to manually enter the data into an electronic format.

• The recognized input is converted into a standard format which can be opened in any word processing application, facilitating the user to edit the text data.

• These documents are proof read by our experts for accurate results.
  

Indexing and Coding for a large collection of electronic documents

• Indexing and Coding is the process of identifying and extracting information specific to each document into a common form so that the documents are rendered searchable at any later date.

• Coding makes the search process easier. Coding could be immensely useful for creating in-house use knowledge bases. Coding requires legal expertise and understanding of the content of such documents. We can provide safe, economical storage of the documents that can be easily indexed and then quickly retrieved when needed.

• Our processing also involves data extraction and indexing based on the requirements of our clients. The following are different forms of Indexing and Coding

  (i) Indexing or Objective Coding
  Indexing is the process of extracting information from the entire document into a searchable database. The fields usually included for objective coding are document title, document date, author, recipient, copies, document type etc.
  (ii) Subjective Coding
  Subjective coding is the process in which the information is sought from the document, analyzed and then summary of the document is prepared. The subjective information helps the client to narrow down the search where the document set is large.
  (iii) In-Text Coding
  In-text coding is the line-by-line review of each page of the document for specific keywords, product names, individuals' names etc.

Document Management Software

• We can also develop custom document management software for storage of the physical data in an electronic form for future use.

• We also have a quality manager who thoroughly reviews the data before the document is sent to the client.

Our Electronic Document Management services can be particularly useful to convert the clients' unstructured data into organized digital formats such as MS PowerPoint, MS Word, MS Excel, TXT, PDF, HTML, SGML, XML and other client proprietary mark up languages as per the requirements of the clients.

The following are the benefits of Electronic Document Management:

• Cost reduction on warehousing: Electronic format of the documentation saves a lot of cost incurred on warehousing for the storage of the bulky records.

• Document Retrieval: It helps in exact location and retrieval of the document quickly.

• Multiple Location Access to Documents:  It helps in easily accessing documents from multiple locations.

• Loss and damage of documents: Electronic Document Management saves the clients from the loss of document, damage or theft that comes in many forms. It protects documents from Fire, Hurricane, Earthquake and Terrorist Risks.

• Less printing and photocopying: Once a copy of a document has been stored in an electronic form, multiple copies can be retrieved simultaneously. There is less need to photocopy documents or circulate paper copies.